New Page 5

Finance

Where does the money come from?

How is the precept set?

Accountability

Financial regulations

How do the electors know what is going on?

Can I request that money is spent in the parish?

Can the parish council support local groups?

Budget 2009/2010

Annual Return of Accounts

Boxley Parish Council is directly responsible for:

	4 bus shelters
	1 community hall
	4 areas of open space incl. seats and bins
	War memorial, burial ground and churchyard at Boxley church
	Boxley, Grove Green, Sandling and Walderslade Village signs
	12 noticeboards.

It is Custodian Trustee to:

	1 nature reserve (Vinters Valley Park)
	2 community halls (Grove Green & Sandling)

Boxley is an actively campaigning council that is committed to the local community.

Where does the money come from? The income of a parish council is derived from the parish precept, a tax paid by the householders of the parish and collected on its behalf by the District Council, and any grants received. Boxley Parish Council also receives income from the hire of Beechen hall and its burial ground but these are often balanced by the expenditure needed for these two community facilities.

How is the precept set? The parish council decides annually what the precept should be. It does this by setting a budget that forecasts the expected expenditure, income and the reserves. Members then decide what precept needs to be set.

Accountability. The parish council is held accountable and monitored in many ways.
Internal audit. Councillors undertake two internal audits per year to check that the systems and finances are run correctly. They also check invoices and sign the cheques.
Independent Internal Audit. Legislation requires that there is an independent internal check on the systems and finances of the parish council.
Annual Audit. Legislation requires that the parish council be audited annually by the Audit Commission. Part of this audit is a period where electors have access to the accounts and can raise questions with the auditor. After the audit the response is notified to the council and also to the parish. Electors have free access, via the website and parish office to the annual return from the Audit Commission. Further details can be requested from the parish office.

Financial Regulations. Parish Councils have strict rules about how, why and when they can spend money. The Financial Regulations are required by legislation and due to their nature are formally written and this can be off putting to some readers. The parish office is more than happy to discuss any queries with residents and identify any sections that relate to their particular query and also to help them understand the process/rules by which decisions are taken.

How do the electors know what is going on? Unless tenders or items that are confidential are being discussed members of the public are welcome at all the council and committee meetings. Even when it is planned to discuss confidential items this is shown on the agenda and a reason why the public will be excluded is given. Boxley Parish Council endeavours to be accountable and open in its financial matters and its budget and accounts are placed on the parish council website.

Can I request that money is spent in the parish? Yes. Contact the parish office or your local councillor to request that a project is considered. You can even make the request in person by attending a councillor committee meeting.

Can the parish council support local groups? Yes and in some cases it already does. Details of the grant scheme can be obtained from the website or parish office.

Top of Page

Budget 2009/2010

Finance Committee
					0809Fin -28.01.08

Income
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/2010	2010/2011

4.1	Agency Services	£0.00	£0.00	£0.00
4.2	Loan/Capital Receipts	£25,638.44	£0.00	£0.00	VVPStore-Estates Committee. Donation + interest from reserves
4.3	Interest 90 Day A/C	£11,300.00	£11,300.00	£11,300.00
4.4	Interest Beechen Hall	£10.00	£10.00	£10.00
4.5	Administration	£0.00	£0.00	£0.00
4.6	Sale of Assets	£0.00	£0.00	£0.00
	Precept	£75,743.10	£0.00	£0.00
4.7	Donation from reserves	£23,969.45	£0.00	£0.00	See 4.33
4.7a	Donation from reserves	£47,845.50	£0.00	£0.00	See 4.35
4.8	Donation from Reserves	£32,000.00	£0.00	£0.00	See 4.15
4.8a	Donation from Reserves	£3,500.00	£0.00	£0.00	See 4.34
4.90	Green Sacks	£360.00	£360.00	£360.00

	Total	£220,366.49	£11,670.00	£11,670.00

Expenditure
Ref.	Description	Budget	Budget	Budget
		2008/2009	2009/2010	2010/2011

4.10	Approved Travel	£420.00	£420.00	£420.00
4.11	Audit	£911.00	£925.00	£925.00
4.12	Books & publications	£560.00	£60.00	£60.00
4.13	Chairman's allow - Personal	£500.00	£500.00	£500.00
4.13a	Chairman's allowance - Civic	£250.00	£250.00	£250.00
4.14	Conferences/training	£500.00	£250.00	£250.00	Elec May 08
4.15	Contingencies	£37,000.00	£15,000.00	£15,000.00	Taken from reserves 4.8
4.16	Hire of halls	£220.00	£220.00	£220.00
4.17	Insurance	£2,483.00	£2,600.00	£2,700.00
4.18	Parish administration	£3,420.00	£3,420.00	£3,420.00
4.18a	Office rates	£1,755.00	£1,810.00	£1,865.00
4.19	Photocopier	£910.00	£930.00	£950.00
4.20	SCRIBE 2000	£280.00	£295.00	£295.00
4.21	Publicity	£8,230.00	£8,480.00	£8,550.00
4.22	Salaries & PAYE	£45,000.00	£45,000.00	£45,000.00
4.23	Gratuity (pension)	£200.00	£200.00	£200.00
4.24	Subscriptions	£1,500.00	£1,520.00	£1,520.00
4.25	Agency services	£0.00	£0.00	£0.00
4.26	Section 137	£2,000.00	£1,000.00	£1,000.00
4.27	Capital Schemes	£25,638.44	£0.00	£0.00	VVPStore - Estates
4.28	Doubtful Debts	£0.00	£0.00	£0.00
4.29	Subsistance Allowances	£200.00	£200.00	£200.00
4.30	Councillor Allow/PAYE	£3,314.00	£3,314.00	£3,314.00
4.31	PCSO	£12,500.00	£13,000.00	£13,200.00
4.32	Green Sacks	£275.00	£275.00	£275.00
4.37	Sound System	£500.00	£0.00	£0.00
4.34	KIG costs	£3,500.00	£0.00	£0.00	Taken from reserves 4.8a
4.35	Land/office acquisition	£47,845.50	£0.00	£0.00	Taken from reserves 4.7a

	Total	£199,911.94	£99,669.00	£100,114.00



Ref.	Description	Budget	Budget	Budget
		2008/2009	2009/2010	2010/2011

4.33	Weavering Heath sports wall	£23,969.45	£0.00	£0.00	Donation from reserves 4.7
4.36	Concurrent Grant	£1,500.00	£2,500.00	£1,500.00

	Total	£25,469.45	£2,500.00	£1,500.00

Environment Committee					0809Env - 20.12.07
General Budget 2008/2009

Income
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/10	2010/11
1.1	LHI Grants	£0.00	£0.00	£0.00	Grant arrived 06/07
1.2a	Donation from Reserves	£5,000.00	£0.00	£0.00	see 1.7
1.2b	LHI Earmarked reserves	£5,552.41	£0.00	£0.00	see 1.8
	Total	£10,552.41	£0.00	£0.00

Expenditure
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/10	2010/11
1.3	Coach tour	£250.00	£0.00	£300.00
1.8	Walderslade Woods LHI	£5,552.41	£0.00	£0.00	see 1.2b
	Total	£5,802.41	£0.00	£300.00


Ref.	Description	Budget	Budget	Budget
		2008/9	2009/10	2010/11
1.4	Walderslade Woods.	£5,335.00	£5,468.00	£5,468.00
1.5	Kent Wildlife Trust	£3,100.00	£3,100.00	£3,100.00
1.6	Museum of Kent Life	£3,100.00	£3,100.00	£3,100.00
1.7	Youth Provision/worker	£5,000.00	£300.00	£0.00	see 1.2a
1.9	Street furniture	£0.00	£5,000.00	£0.00
1.10	Roundabout maintenance	£0.00	£0.00	£500.00
	Total	£16,535.00	£16,968.00	£12,168.00

Estates Committee Beechen Hall				0809EstHall-18.12.07
	Concurrent Functions Budget 2008/2009

Income
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/2010	2010/2011

3.1	Regular Hire fees	£16,500.00	£16,500.00	£16,500.00
3.2	Casual Hire current year	£10,200.00	£10,200.00	£10,200.00
3.3	Casual Hire future year	£700.00	£700.00	£700.00
3.4	Payphone	£13.00	£13.00	£13.00
3.5	Cleaning	£300.00	£300.00	£300.00
3.6	Refund. Dep. current year	£0.00	£0.00	£0.00
3.7	Refund. Dep. Fut. year	£0.00	£0.00	£0.00
3.7a	Donated from Reserves	£0.00	£0.00	£0.00
3.7a	Donation from Reserves	£0.00	£0.00	£0.00
3.7a	Donation from Reserves	£1,200.00	£0.00	£0.00	see 3.37
3.7a	Donation from Reserves	£0.00	£0.00	£0.00

	Total	£28,913.00	£27,713.00	£27,713.00

Expenditure
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/2010	2010/2011

3.8	Administration	£300.00	£300.00	£350.00
3.9	Audit	£850.00	£870.00	£900.00
3.10	Bank charges	£10.00	£10.00	£10.00
3.11	Consumables	£800.00	£700.00	£800.00
3.12	General maintenance	£2,150.00	£1,200.00	£1,200.00
3.13	Ref. Dep. past year	£0.00	£0.00	£0.00
3.14	Ref. Dep. current year	£0.00	£0.00	£0.00
3.15
3.16	Electrical safety cert.	£340.00	£340.00	£350.00
3.17	Fire extin. Maintenance	£33.00	£35.00	£37.00
3.18	Gas maintenance	£2,365.00	£2,375.00	£2,385.00
3.19	Ground mainten/replace	£872.00	£899.00	£926.00	Increased 5%/3%
3.20	Insurance	£2,414.00	£2,535.00	£2,662.00
3.21	Sanitary	£150.00	£150.00	£150.00
3.22	Electricity	£2,500.00	£2,600.00	£2,600.00	increased by 3%
3.23	Gas	£2,000.00	£2,200.00	£2,200.00	increased by 3%
3.24	Rates	£2,544.00	£2,621.00	£2,699.00	increased by 3%
3.25	Payphone	£215.00	£230.00	£241.00
3.26	Performing Rights Licence	£310.00	£310.00	£320.00
3.27	Publicity	£112.00	£120.00	£120.00
3.28	Refuse collection	£850.00	£918.00	£1,000.00
3.29	Repairs & renewals	£1,200.00	£1,200.00	£1,200.00
3.30	Security alarm	£117.00	£120.00	£120.00
3.31	Sound Solution	£220.00	£0.00	£230.00
3.32	Wages & PAYE	£11,535.00	£11,824.00	£11,824.00
3.33	Window cleaner	£200.00	£200.00	£200.00
3.34	Water rates	£1,000.00	£1,200.00	£1,400.00
3.35	Hall internal decoration	£100.00	£0.00	£0.00
3.36	Foyer carpet/floor covering	£0.00	£0.00	£0.00
3.37	Hall external decoration	£1,200.00	£0.00	£0.00	Taken from Reserves
3.38	Bike Rack	£0.00	£0.00	£0.00
3.39	Hall Extension	£0.00	£0.00	£0.00
3.40	Other	£0.00	£0.00	£0.00
3.41	Premises Licence	£70.00	£75.00	£75.00
3.42	CCTV annual maintenance	£600.00	£620.00	£620.00
3.42a	CCTV camera for ext.	£0.00	£0.00	£0.00
3.43	Floor maintenance	£350.00	£0.00	£0.00

	Total	£35,407.00	£33,652.00	£34,619.00





NOTES
	2009/10 budget replacement exit doors to be investigated.
	2009/10 toilet floor scrubber to be considered for purchase, review the floor after 3 cleans.

Estates Committee General				Est0809 - 20.12.07
	Concurrent Functions Budget 2008/2009

Income
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/2010	2010/2011
2.1	Burial Ground	£600.00	£600.00	£600.00
2.2	Con. Functions Grant	£40,279.50	£44,755.00	£44,755.00
2.2a	Con. Functions Grant	£4,475.50	£0.00	£0.00
2.21	Donation from Reserves	£8,000.00	£0.00	£0.00	See 2.21
2.9	Donation from reserves	£8,000.00	£0.00	£0.00	See 2.9
	Total	£61,355.00	£45,355.00	£45,355.00
Expenditure
Ref.	Description	Budget	Budget	Budget
		2008/9	2009/2010	2010/2011
2.3	Boxley Village Green	£363.00	£374.00	£385.00	Increased by 5%/3%*
2.4	Burial Ground	£579.00	£478.00	£485.00	*
2.5	Bus Shelters	£88.00	£93.00	£106.00
2.6	Grove Green C.H	£403.00	£415.00	£428.00	*
2.7	Open Space Impton Land	£530.00	£546.00	£441.00	*
2.8	Open Space Wildfell Close	£0.00	£0.00	£0.00
2.9	New store Wald. Wds	£8,000.00	£0.00	£0.00	Donation from reserves
2.10	General Maintenance	£1,750.00	£1,750.00	£1,750.00
2.11	Notice boards	£44.00	£46.00	£48.00
2.12	Seats	£300.00	£44.00	£150.00
2.13	Sandling Common	£0.00	£0.00	£0.00
2.14	Sandling seat area	£175.00	£180.00	£186.00	*
2.15	Sandling VSH	£238.00	£235.00	£242.00	*
2.16	Village Hall Grants	£2,000.00	£2,000.00	£2,000.00
2.17	Village Signs	£1,642.00	£43.00	£44.00
2.18	Vinters Valley Park	£5,335.00	£5,468.00	£5,468.00
2.19	Litter bins	£0.00	£120.00	£0.00
2.20	War Memorial	£168.00	£175.00	£476.00
	Total	£21,615.00	£11,967.00	£12,209.00

Ref.	Description	Budget	Budget	Budget
		2008/2009	2009/2010	2010/2011
2.21	Churchyard	£9,643.00	£1,589.00	£1,700.00	Donation from reserves

	Total	£9,643.00	£1,589.00	£1,700.00

Top of page

Annual Return of Accounts

Click on a picture to see full size

Home        Top of page